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Project Coordinator

We are looking for a Project Coordinator to join our team and support programme delivery across several active and upcoming projects. The successful candidate will provide essential coordination, organisation, and administrative support across multiple programmes. Working closely with delivery leads, you will help ensure projects run smoothly, meet key milestones, and maintain strong communication with stakeholders and partners.

The successful candidate will be responsible for the following:

Project Coordination & Support

  • Assist in planning, scheduling, and coordinating activities across several programmes.
  • Support the organisation of meetings, workshops, and stakeholder events.
  • Produce agendas, minutes, action logs, and follow-up communications.

Administration & Documentation

  • Maintain accurate records, project documentation, and compliance logs.
  • Support preparation of reports for internal review and for funders such as Innovate UK and the Liverpool City Region Combined Authority.
  • Help maintain project plans, timelines, trackers, and risk registers.

Stakeholder Engagement

  • Communicate professionally with partners, beneficiaries, businesses, and external stakeholders.
  • Respond to queries and support stakeholders throughout their involvement in funded programmes.

Monitoring, Reporting & Compliance

  • Assist in gathering project data and preparing progress updates.
  • Support financial administration such as tracking expenditure, collecting evidence, and ensuring documentation meets funder requirements.
  • Help ensure all activities align with compliance, audit, and funding rules.
  • Performs other related duties as assigned to meet organisational needs.

Skills, personality, and experience

Essential

  • Degree-level education (any discipline).
  • Strong organisational skills and attention to detail.
  • Excellent written and verbal communication.
  • Ability to manage multiple tasks and prioritise effectively.
  • A proactive, can-do approach and willingness to learn.
  • Experience working with Microsoft and digital tools.

 Desirable

  • Experience in organising events, projects, or group activities (academic, voluntary, or personal projects welcome).
  • Knowledge of project management principles (formal training can be provided).

Package

Terms: Full time, Fixed Term until 31/03/2030

Location: Hybrid - Liverpool City Region (min. 40% based in our Liverpool city centre office)

Salary: £25,000 - £27,000

Holidays: 25 days plus bank holidays (pro rata), increasing to 27 days after 3 years’ service

Benefits:

  • 6% pension contribution
  • Hybrid/flexible working arrangements
  • 1 x corporate volunteering day per year for company chosen charity
  • Company training and development budget accessible to all employees
  • Local gym discount

We do welcome the opportunity to connect with talented individuals who may be a great fit for our team.

If you are interested in expressing an interest in future opportunities, we encourage you to send your CV and a brief introduction using the form below. By doing so, you will be joining our talent pool, and we will keep your information on file for future consideration.

We appreciate your interest in LYVA Labs.

Please note: we only accept expressions of interest from individuals. No agency or intermediary enquiries please.